Performing Artist Application

Thank you for your interest in SaratogaArtsFest, June 7-10, 2012.

(Note: There is a separate application for visual artists.)

The Phase 1 deadline for artist applications is November 15, 2011. Applications will be reviewed in the order in which they were received.

Name of Applicant/Group
Contact First Name
Contact Last Name
Address
City
State
Zip/Postal Code
Phone #
Fax #
E-mail
Web Site
Arts Discipline	Please check all categories that best characterize your work: Dance Theatre Literary Arts Music Film Children and Family Other: Title of Performance or Event: Expanded performance description as it will appear in the Festival Book & Event Guide (75 word limit):
Performance Venue	Please check appropriate type of venue/format: Concert Hall Cabaret Style Coffee House Solo Recital Theatre Seating Other:
Program/Performance Information	Times you are available: (check all that apply)
Friday, June 8	Afternoon     Evening
Saturday, June 9	Morning        Afternoon     Evening
Sunday, June 10	Morning        Afternoon
Exact title of group or performer as it will appear in the Festival Book & Event Guide
Biographical information exactly as it will appear in the Festival Book & Event Guide
Exact Running Time of Performance
Venue Requested (Requested venues are not guaranteed)
Are you willing to perform more than once?	Yes   No
Is this event appropriate for children and families?	Yes   No
Would you plan to sell any item(s) at your performance (CDs, apparel, etc.)?	Yes   No
If so, what would you plan to sell and for what price(s)?
Technical Requirements
Number of performers in group
Size of space required, dimensions or square footage
Setup time required
Strike time required
A list of ALL technical needs (e.g. sound system, risers, lights, stage dimensions, etc.) as well as a note about which equipment you can provide
Please note that rehearsal time in the performance venue is generally not available.
COMPENSATION
Requested fee range per performance	$ to $
Are you willing to perform if this level of compensation is not available?	Yes No
Make check payable to
Social Security Number or Federal Employer Tax ID Number
Note: Performers are responsible for their own travel and lodging arrangements and expenses unless specific arrangements have been made.
PLEASE SUBMIT THE FOLLOWING WITH YOUR APPLICATION by using the text boxes below or through US Mail: An artist/group biography and/or brief performance history Recent reviews CDs, video, and additional supporting materials (note: a self-addressed envelope with proper postage must be supplied for return of materials.) List of ALL technical needs, requested above under "Technical Requirements".
Additional Information
Artist/group biography and/or brief performance history
Recent Reviews or links to published reviews
Project YES!
Are you willing to meet students before or after your performance over ArtsFest weekend?	Yes   No
If YES, do you prefer to meet students before or after your performance?(Please select one or both options.)	Before   After
Do you need more information about the program?	Yes   No

Mailing Address
SaratogaArtsFest
c/o Skidmore College, Box 2460
Saratoga Springs, NY 12866

Application Information

Thank you for your interest in SaratogaArtsFest, June 7-10, 2012. Applications will be accepted online and will be used to gather information for review by the Programming Coordinators.

The deadline for review in phase one of the selection process is November 15, 2011. Additional applications will be accepted on a rolling basis as scheduling permits (phase 2) until December 1, 2011 when decisions will be finalized. Letters of notification will be sent to artists late January, 2012.

Use of the online application is required. Supporting materials may be sent to: SaratogaArtsFest, c/o Skidmore College, Box 2460, Saratoga Springs, NY 12866.

APPLICATION AND SELECTION PROCESS

Overview: SaratogaArtsFest, now in its sixth year, is committed to strengthening cultural tourism in the Saratoga Region, and establishing Saratoga Springs, New York, as a premier arts destination through a dynamic and high quality showcase of the arts. The selection of artists for the four day festival will include local, national, and international artists representing a wide range of disciplines as well as school and community groups.

Artist Application: Performing Artists interested in participating in SaratogaArtsFest must complete this online Performing Artist Application and submit it electronically. Visual Artists interested in participating must complete the online Visual Artist Application and submit it electronically.

Selection Process: Artists will be selected through an application review process and decisions will be made by Program Coordinators, each one specializing in a particular genre or type of participation: Dance, Film & Literary Arts, Music, Theatre and Visual Arts. Consideration will be given to balancing the demands and availability of venues, audience appeal, budget, performance quality, and scheduling requirements. The Artist Relations Coordinator will serve as the primary contact with artists on behalf of SaratogaArtsFest throughout the selection process.

ARTIST PROMOTION AND COMPENSATION

All artists, organizations, and groups participating in SaratogaArtsFest will be featured in the Festival Book and Event Guide and promoted through ArtsFest publicity efforts wherever feasible. Monetary compensation for selected artists will vary and be negotiated on an individual basis. Although SaratogaArtsFest has limited funds, the intent is to move steadily toward higher levels of compensation each year.

PRODUCT SALES

Performers and artists interested in selling products during SaratogaArtsFest must indicate this on their application. Not all venues are able to support product sales. Artists and performers who wish to sell their own products must also provide staff to sell the items, supplies required to make the sale (a cashbox, change, etc.), and any licenses required by the specific venue. Notification of approval to sell products will be included in the artist selection letter sent in January.

PROJECT YES!

Project YES! - Youth Experiencing SaratogaArtsFest - is a collaboration of SaratogaArtsFest, local school districts, and a number of other schools in the area. This program is designed to make the arts more accessible to young people and to encourage families to attend the festival together.

As part of Project YES!, SaratogaArtsFest will give away Admission Packages to local students in elementary, middle and high school. Students who wear their Project YES! admission passes will be admitted “backstage” at select events.

QUESTIONS?

For information, please contact Susan Farnsworth, Artist Relations Coordinator at 581.788.7069 any time, 518.580.5729 after Sept. 11 or e-mail anytime at susan.l.farnsworth@gmail.com.